Once the upgrade is complete this will be reviewed again. This process confirms you do not loose any data or have incorrect balances once your upgrade is complete. Answer : Yes, you can bring over lists and balances. It takes work to bring over transactions but is possible. Answer : Yes There are many steps to perform a Peachtree Company Rebuild if it is being done because you have corrupt Peachtree data Sage 50 Sage Repair services are also available if for a variety of reasons you are doing a Sage 50 Company Rebuild.
Trouble shooting will mean you need to check your hard drive for errors. Sage 50 Accounting has encountered an unexpected error and needs to close is another very common error meaning your Peachtree has stopped or disconnected and closed in an abnormal manner.
Other issues may include:. You may wonder why you were working and now you have Sage Peachtree error messages? How did they happen and then how do you fix your Sage Peachtree error? Other Peachtree Sage 50 and Sage 50Cloud errors that can happen:. The inventory section is exceptionally powerful and does just about everything you could expect. It tracks inventory and can automatically re-order and it can work with your barcode system. The payroll section is not quite as easily set up, and requires another wizard to get it properly done.
Once set up, the tools are good, but it does take some time. The banking feature is what you would expect with the ability to write checks and reconcile accounts. You can subscribe for the ability to do direct deposit. Job costing, like the other accounts, it must be set up before use.
This need to set up these accounts is nice if you want to keep your interface from being cluttered, but a frustration if you need something new quickly. Peachtree accounting software also has extensive reporting features. The general ledger choices are as extensive as you could need, and allow for seven different reports. ADD the following vendors: Page 13 of 29 12 i. First National Bank, P.
Box , Memphis, TN , , www. ADD the following inventory items i. Balance Sheet for January 31, ii. Customer List iii. Vendor List iv. Enter or select the customer ID. To display a list of existing customers, type? When the customer is selected, Peachtree supplies the customer default information, including billing and shipping addresses, sales account, shipping method, payment terms, and sales tax code.
Page 14 of 29 13 2. If this customer has open sales orders, the Apply to Sales Order tab appears in front. To enter new items on the invoice, select the Apply to Sales tab.
Leave the Invoice field blank if you want Peachtree to print an invoice. Peachtree will increase the invoice number by one when it is printed. Enter the date of the transaction if it is different from the displayed date.
If you have entered a default shipping address in the customer's record, the first shipping address will appear on the invoice. You can select another shipping address from the choices available in the Ship To drop-down list, or manually enter another address in the Ship To fields.
If you have entered a default P. If not, you can enter the customer's purchase order number now or change the default to any other piece of information that will identify this invoice to the customer. If you have entered a default shipping method in the customer's record, it will appear.
You can select the Ship Via button if you want to select a different shipping method. You can also enter a ship date. Peachtree uses the default terms you have entered for the customer, but you may want to select the Terms button to change the default discount dates or amounts for this invoice.
When a receipt that qualifies for an early-payment discount is applied against the invoice, Peachtree will calculate the discount. If you entered a default Sales Rep in the customer's record, it will appear. Enter the information for each item included on the invoice on a separate line, including the item's quantity, item ID, description, unit price the number of decimal places is selected in Global Options , sales tax status, and job information.
Select the line item with the serialized inventory item, then select the Serial No button to enter or select serial numbers. The Serial Number Selection window appears. To change the account ID, type? Continue entering line items until you have entered them all. If you have received a partial or full payment for this invoice at the time of the sale, select the Amount Paid at Sale button.
Peachtree displays the Receive Payment window, where you can enter receipt information. The Net Amount Due displays what the customer currently owes for the sale.
At the bottom left corner of the window, the selected customer's balance, credit limit, and credit status is displayed. You can click the arrow button to the right of the customer balance to display the current Customer Ledgers report for this customer.
Select the Print button if you want to print and save the invoice. Otherwise, click the Save button. Apply a Payment to an Invoice When a customer pays an invoice, enter the amount in the Receipts window. To enter customer payment on an invoice 1. From the Tasks menu, select Receipts. Peachtree displays the Receipts window. Page 16 of 29 15 2. Enter a deposit ticket ID that can easily represent the type and source of payment. This will make account reconciliation easier to manage.
If there are unpaid invoices for this customer, Peachtree lists them on the Apply to Invoices tab. If there are no unpaid invoices, Peachtree displays the Apply to Revenue tab. Enter a reference number that will help identify the receipt for example, the customer's check number. Select a payment method for example, Cash or Check. Payment methods are set up in Customer Defaults; these are quite useful in reports when managing receipts. In the Cash Account list, enter or select the bank account in which the receipt is deposited.
On the Apply to Invoices tab, select the Pay check box next to each invoice that the customer is paying. Peachtree will fill in the Amount Paid field. Peachtree will automatically select the Pay check box. Note: If your customer overpays the amount, a credit is made to the customer's ledger; for underpayments, the payment amount is applied to the invoice balance.
Select the Print button if you want to print and save the receipt. Page 17 of 29 16 Enter Customer Returns 1. From the Tasks menu, select Credit Memos. Peachtree displays the Credit Memos window. In the Credit field, enter the ID that you want to apply to the credit memo. If the transaction date is different from the one displayed, enter or select a new date. When line-item information for the invoice appears, find the item or items to be returned, and in the Returned column enter the quantity.
Peachtree will automatically restore this quantity to inventory. If you want to print the credit memo, we recommend that you print it at this time and not from Reports. To print the credit memo, select the Print button. When finished, select Save. Enter or select the Vendor ID. To display a list of existing vendor, type?
Page 18 of 29 17 When the vendor is selected, Peachtree supplies the vendor default information, including billing and shipping addresses, purchase account, shipping method, payment terms. If this vendor has open purchase orders, the Apply to purchase Order tab appears in front. Otherwise, enter an invoice number or other reference number. If you have entered a default shipping address in the vendor's record, the first shipping address will appear on the invoice.
If not, you can enter the vedor's purchase order number now or change the default to any other piece of information that will identify this invoice to the vendor. If you have entered a default shipping method in the vendor's record, it will appear. Peachtree uses the default terms you have entered for the vendor, but you may want to select the Terms button to change the default discount dates or amounts for this invoice.
Apply Payment to Vendors. To select a range of vendors whose invoices you want to pay: 1. From the Tasks menu, choose Select for Payment. Enter the check date. This is the date that will be printed on the checks. Next, you can filter invoices based on the due date or the discounts lost by date. For example, if it is March 18th and you want to see all invoices due before March 31st, enter March 31st in the Invoices Due Before field.
If, instead, you want to see invoices whose discounts will be lost by March 30th, enter March 30th in the Discounts Lost By field. Select which invoices you want to include. You can include all invoices or specific ones based on the number of days overdue and the balance amount.
Enter either a range of vendors, or enter the starting vendor if you want to print a check for a single vendor. Select the Always take discounts regardless of due date check box if you want discounts calculated even if the discount date has passed.
When all selections are correct, click OK. From the Tasks menu, select Vendor Credit Memos. To display a list of existing Vendors, type? If you want to print the Vendor credit memo, we recommend that you print it at this time and not from Reports.
Write Checks 1. From the Tasks menu, select Write Checks. Enter or select the ID of the vendor you want to pay. If you are entering a handwritten check, enter the check number in the Check Number field. If you want Peachtree to print the check, Page 21 of 29 20 leave this field blank. If this is an electronic payment, the Check Number field will read "Electronic.
Enter or select the date of the disbursement, not necessarily today's date. Enter the total amount of the check. If desired, enter a memo up to 30 characters long. Enter or select the cash account from which you will be writing the check.
If you want to distribute this payment to multiple individual line items, select the Split button. The Split Transaction window appears, allowing you to make additional distributions. In the Description field, Peachtree offers a default description for the distribution. If needed, change it. Page 22 of 29 21 9. Typical General Journal entries include chart of account beginning balances, depreciation, and account transfers. Here, you also enter adjustments you need to make during Account Reconciliation.
Such adjustments are necessary to account for errors, service charges, check charges, or unrecorded withdrawals or deposits. Unlike other screens in Peachtree, you provide all the accounting distributions in the General Journal.
At other times, Peachtree automatically distributes certain amounts, based on guidelines you set in Maintain menus.
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